What we collect, and what we do with it.

1. What this site collects

The contact form

When you submit the contact form we store what you typed: your name, work email, company, company size, area of interest, and your message — together with the page you sent it from, your IP address, and your browser's user-agent string (kept for abuse prevention, never shown publicly). Each submission gets a reference number and a cryptographic digest so you can verify later that our stored copy was not altered.

We use these details for exactly one thing: replying to your enquiry. There is no newsletter, no marketing sequence, and your details are never sold or shared for advertising.

The AI concierge

The "Talk to Amanda" widget is a live AI assistant. If you choose to start a session, your typed messages — and, if you grant microphone permission, your voice — are streamed to Google's Gemini API in real time to run the conversation. Microphone access is optional and requested through your browser; typed chat works without it.

• We do not record or store your audio.
• We do not store transcripts of concierge conversations.
• If you ask the concierge to pass your details to our team, it collects the same information as the contact form, with your confirmation, and it is handled identically — including the reference number and confirmation email.

Please do not share sensitive personal information (health, financial, or government-ID details) with the concierge. It is instructed not to ask for any of it.

Rate limiting

To keep the form and concierge available to everyone, we count how often each connection uses them. These counters store a salted, truncated hash of your IP address — not the address itself — and expire automatically within days.

Visitor statistics

We count page views so we know which parts of this site are useful. This runs on Plausible Analytics, a privacy-focused service that sets no cookies and builds no profile of you. It records the page you looked at, the site or search engine that sent you, and a rough country, device type, and browser — derived and then discarded, never assembled into one person's history. Page addresses are recorded without their query strings, so a private link you were sent never leaves this site.

We count a handful of anonymous actions the same way: when the concierge greeting appears and whether it was accepted or dismissed, when a concierge session starts, and when the contact form is submitted. These are counters, not records — nothing you typed is included, and none of it is tied to you or to anything you sent us.

The business phone line

Our business line, (619) 777-5728, runs on Twilio, a telephone service provider. When you call, we and Twilio see the number you are calling from.

Calls are answered by Amanda, our AI assistant, who is still a prototype and tells you at the start that the call is recorded and transcribed. While you talk, your voice is streamed to Google's Gemini API to run the conversation. Once she has told you, we record both sides of the call and keep a written transcript, along with any message you leave for our team or any call you book with them. Our team is emailed your number, your message or booking, and the transcript with names and numbers taken out. A call you book is added to our team's calendar with your name, the number to call, and what it is about.

After the call, the Gemini API listens to the recording and reads the transcript for us. It scores how well Amanda handled the call, so that we can improve her, and it finds private details such as names, phone numbers and company names. We silence those details in a second copy of the recording and take them out of the transcript. If a copy does not pass a check for what is left in it, we do not keep that copy. Section 4 says how long each of these is kept.

If Amanda cannot take your call, you can leave a voicemail instead. That message is recorded and kept so that we can listen to it and call you back, and our team is emailed a note with your number, the time, and the length of the message.

Text messages

If you text the business line, we use text messages for one thing: carrying on that conversation. That means answering your questions, arranging calls and meetings, and keeping you up to date on work we are doing for you. We do not send marketing texts. How often we text depends on the conversation. Message and data rates may apply. Reply STOP at any time to end all texts from us, or HELP for help.

If you book a call with Amanda on the phone, you can text ASI to the business line for reminders: one the evening before the call and one about an hour before. If we move or cancel the call ourselves, we text you once to say so, never between 9 pm and 8 am Pacific. Until your reminders have been sent, Amanda answers your texts about that call: she can move it, cancel it, or pass your message to our team. To do that, your texts are processed with Google's Gemini API, and we keep the recent conversation so she can follow it.

Your mobile number and your consent to receive texts are never sold, rented, or shared with third parties or affiliates for marketing or promotional purposes. The full terms are on our text messaging terms page.

What we do not collect

• No advertising trackers, no cross-site tracking, no profiling.
• No cookies at all — this site sets none, and neither does anything it loads.
• No accounts, no passwords, no payment details.

2. Where it is processed

This site runs on Google Cloud in the United States. The services involved are Firebase Hosting (serving pages), Cloud Functions and Firestore (storing submissions), Cloud Storage (call recordings), Google Workspace (sending and receiving email), the Gemini API (the concierge conversation, and Amanda's calls and texts on the business line), and Google Fonts (typefaces — your browser requests these directly from Google, which sees your IP address as with any web request). Google acts as our infrastructure provider.

Visitor statistics are handled by Plausible Analytics, an independent service that receives the page address, the referring site, and your browser's user-agent and IP address in order to work out a country and device type — then discards both without storing them.

Calls, voicemail, and text messages on the business line are carried by Twilio, which stores voicemail recordings and message logs on our behalf. Beyond Google as our infrastructure provider, Plausible for statistics, and Twilio for the phone line, we do not give any third party access to your information, except where the law requires it.

3. Emails we send

Submitting the form (or asking the concierge to send your details) triggers two emails: a confirmation to the address you gave — echoing your submission back with its reference and a private link to view your record — and an internal notification to our team. That is the only automated email this site sends. Everything after it is written by a person.

4. How long we keep it

Submissions are kept for as long as they are relevant to an actual or potential engagement, and deleted when they are not. Rate-limit counters expire automatically within days. If you would like your submission deleted sooner, email us — or reply to your confirmation email — and we will delete the record and confirm.

Calls Amanda answers on the business line are kept in stages. The full recording and the full transcript are deleted after 30 days. The copy of the recording with private details silenced is deleted after one year; it still has your voice on it, so it is not anonymous. The transcript with private details taken out, and our review of the call, are kept for as long as they help us improve Amanda. A message you left or a call you booked stays in our team's email and calendar, with your name and number, for as long as it is relevant to an actual or potential engagement. If you would like your calls deleted sooner, email us with the number you called from, and we will delete them and confirm.

5. Your rights

You can see exactly what we hold on you at any time using the private link in your confirmation email. You can ask us to correct or delete it — including if someone submitted your details without your knowledge — by emailing contact@asisystems.io and quoting your reference if you have one. We answer within one business day.

6. Changes

If this policy changes, the date at the top changes with it. A change never applies retroactively to information you already gave us without us telling you first.

7. Contact

Artificial Systems Integration LLC
contact@asisystems.io
United States — remote engagements nationwide